Working as a voice actor or other creative means exploring your passions and interests on your own terms.
Unfortunately, this can make it difficult to manage your obligations and get the most out of your working hours.
Contemporary project management apps offer a wide range of tools to help creatives maximize productivity without increasing stress.
In this article, we’ll take a look at the top 10 project management apps for creative professionals to use in 2024.
If you’re serious about becoming a voice actor, you should also take a look at the best voice over software.
1. Bonsai
Bonsai is an all-in-one project management tool designed for creative and digital agencies, consultancies, and professional service providers.
Creative professionals can manage their projects, clients, and finances, all in one place, while keeping track of their business in real time with advanced reporting on profitability, utilization, and overall project health.
With its intuitive interface and robust feature set, Bonsai streamlines the entire project lifecycle, from proposal creation to client billing and payment collection.
It offers Kanban, Gantt, calendar, table, and list views for visualization tailored to your projects and management style.
Key features include task management, time tracking, collaboration, resource management and allocation, a client portal, budgeting, and many more.
Additionally, the platform offers automation capabilities and custom workflows, reducing administrative tasks and allowing creatives to focus on client work. It makes it easy to track progress – even for complex projects.
Bonsai offers a 7-day free trial for all new users and three paid plans to cater to various needs. All plans are structured to scale with your business, ensuring you get the most value as your team grows.
The starter plan ($25/month or $21 billed annually) is ideal for small businesses and contractors just starting out.
Professional plan ($39/month or $39 billed annually) offers everything established independent businesses need to thrive.
Business plan ($79/month or $66 annually) is the perfect option for growing businesses and agencies.
For larger businesses and agencies who require more customization, Bonsai offers a custom pricing plan.
Whether you’re running a small creative agency or managing a team of creatives, Bonsai provides the tools you need to manage your projects efficiently and professionally.
2. Monday.com
monday.com is a productivity suite with four main products: sales CRM (customer relationship management), marketing, project management, and development.
We’ll obviously be focusing on project management, but you may also be interested in one or more of the other three.
When you open monday.com, you’ll immediately see all of your current projects from a centralized dashboard.
From there, click on a project to view key info such as the calendar, budget, progress, and tasks assigned to each team member.
Users can comment and send internal messages within monday.com, eliminating the need for communication across different channels.
monday.com also integrates with various third-party platforms like Outlook, Microsoft Teams, Dropbox, Slack, Zoom, and the G Suite (including Google Calendar).
Its no-code design makes it easy to configure integrations, even if you don’t have much technical experience.
Like Teamwork, monday.com offers a basic free option, but this plan is limited to just two users.
Since teams of two can use the free tier, there’s a three-user minimum for all paid subscriptions.
Unfortunately, there are no bulk discounts until you get to 50+ seats.
At that point, all plans and pricing are tailored for the needs of the client.
Basic ($12/user/month or $9 billed annually) adds helpful features like priority support, 5 GB of storage, and data visualization tools.
Standard ($14/user/month or $12 billed annually) introduces calendar view, timeline view, guest access, and automations/integrations.
However, Standard users are limited to 250 automation actions and 250 integration actions per month.
Finally, Pro ($24/user/month or $19 billed annually) comes with time tracking, workload management, and more control over user permissions.
Enterprise is tailored to much larger businesses with features like security policies, dedicated training and onboarding, and much deeper reporting capabilities.
3. Hive
Hive is a comprehensive project management solution that’s practical for teams of all sizes.
Like monday.com, it covers virtually every aspect of project management.
For example, Hive includes built-in templates for projects that require editing or approval.
After the initial proposal, reviewers can proofread and make suggestions with native annotation tools.
The project will automatically move onto the next stage once this proposal is approved.
These built-in workflows make it easy to track progress — even for complex projects.
The interface is also similar to monday.com, offering calendar, table, gantt, and kanban views for visualization tailored to your projects and management style.
Each individual user will also see an action list tailored to their specific role.
One advantage of Hive is that the free plan covers up to ten users, significantly higher than Teamwork (five) or monday.com (two).
Additionally, free Hive members can access most of the platform’s features and use up to 200 MB of storage.
There are two preset paid plans: Starter ($7/user/month or $5 paid annually) and Teams ($18/user/month or $12 paid annually).
Starter includes unlimited storage, all project management views, recurring tasks, and other helpful tools, but it’s still limited to just ten users.
Teams removes the limit on users and adds functions like time tracking, data analytics, and custom project fields.
However, you will need to upgrade to an Enterprise plan in order to truly get the most out of Hive.
Services like SSO, timesheets, and support for external users are sold as extra add-ons to regular paid users, but they’re bundled in with every Enterprise subscription.
You can contact Hive directly for more information about Enterprise subscriptions.
4. Project.co
Project.co is an all-in-one project management tool that can connect your team with external users.
You’ll be able to completely oversee your projects with time tracking, payments, task management, discussion, file sharing, storyboarding, and more.
Naturally, you can also connect Project.co to most common third-party applications.
Confirmed integrations include Figma, Miro, Frame.io, Airtable, Stripe, and Google Docs, but you can also embed any tools that aren’t natively supported.
You can use Project.co for free with no limits on users, but you’ll only have access to 3 GB of storage a small set of features.
Free users will also see branding from Project.co rather than their own business.
Paid licenses are available for $10/user/month or $8.25 billed annually.
The upgrade comes with a long list of extra tools such as custom domains, 50 GB of storage, time tracking, Gantt view, and more.
Note that Project.co doesn’t offer an enterprise option, so you’ll need to simply add more users to a Pro plan.
You can also designate users as collaborators rather than creators — collaborators are free to add, but they can only perform a limited range of tasks.
5. Asana
Asana’s branding is all about helping teams get more done while removing busy work and other inefficiencies.
It comes with a familiar set of views including lists, timelines, and boards, making it easy to visualize your workflow in a way that makes sense for you.
Each project starts with an overview that includes the overall goal, each team member’s role, milestone progress, and necessary resources.
Asana includes more than 50 templates to suit different projects.
For example, you can use the Content Calendar template to set up a professional content workflow in seconds or minutes rather than hours or days.
Like the other services we’ve covered, Asana offers a fairly robust free tier that supports up to ten users.
Free features include unlimited tasks and projects, list, board, and calendar views, and unlimited file storage (100 MB per file)
The Starter plan runs $13.49/user/month or $10.99 billed annually, which is roughly on par with other leading platforms in 2024.
Starter users can access timeline and Gantt views, create custom project fields, and add up to 500 collaborators.
You can also upgrade to an Advanced subscription for $30.49/user/month or $24.99 paid annually.
On top of the Starter features, Business users also get portfolios, workload management, time tracking, approval workflows, extra integrations, and more.
Companies that need even more functionality should ask about a custom Enterprise or Enterprise+ subscription.
6. Basecamp
Basecamp is a project management suite specifically designed for remote teams.
Each project is contained separately, and you can limit access to just the team members that have a specific role.
This makes it easier to compartmentalize your workflow and communication.
Basecamp includes all the features you would expect from a modern project management tool.
You can communicate through public and private messages, set up to-do lists, share documents and images, set up recurring questions for team members, and more.
Users can also set their own work hours so that collaborators know when they’ll be available.
While Basecamp offers many popular integrations, it may also replace some of the applications you’re currently using.
For example, you might keep Google Calendar for personal use, but Basecamp will act as a calendar for your entire organization.
You can also communicate through Basecamp instead of working through Slack or another messaging application.
While you can start with a 30-day free trial, there is currently no ongoing free option.
Paid plans are available for $15 per user per month — guests are free, so you’ll only have to pay for your own employees.
Alternatively, Basecamp Pro Unlimited includes unlimited users and extra features like priority support and additional storage for one payment of $299 per month billed annually.
This option makes sense for larger teams that don’t want to worry about micromanaging the total number of users.
7. ClickUp
ClickUp is our seventh project management tool. It stands out for a surprisingly practical free plan.
In contrast to most of the other platforms we’ve seen, ClickUp lets free members create unlimited tasks and add an unlimited number of users.
While free users get just 100 MB of storage and are subject to some other restrictions, ClickUp is still a great option for users who don’t want to spend any money.
Paid ClickUp plans are available for $10 or $19 per user per month depending on the features you’re looking for.
As you might expect, you’ll get a significant discount if you’re willing to pay annually instead of monthly.
Similar to other providers, ClickUp also offers a custom enterprise solution for teams that need tools like white labeling, single sign-on, guided onboarding, or dedicated support.
The main goal of ClickUp is to connect the different areas of your workflow and help you develop more connected strategies.
For example, you can integrate user feedback directly into your processes in order to constantly take customer insights into account when making decisions.
In terms of the interface, ClickUp uses familiar tactics like Gantt structures, timelines, and kanban displays.
You can track time and manage your team’s workload from within ClickUp, further reducing the need for outside applications.
8. Filestage
As the name implies, Filestage is more narrowly focused on files than most other project management tools.
At the same time, it still offers enough to be a dedicated project management solution for some organizations.
Filestage supports approval processes, which are great for creative projects that require feedback.
With an approval workflow running in Filestage, you won’t have to worry about sending emails back and forth between collaborators.
Naturally, Filestage is built to fit into your existing workflow without requiring any major changes.
Popular integrations include Asana, G Suite, Dropbox, Microsoft Teams, monday.com, Slack, Jira, and the Adobe Creative Cloud.
You can also use tools like Pabbly to set up your own custom connections.
The free version of Filestage comes with unlimited users, but it’s restricted to two active projects, two reviewer groups, and 2 GB of storage.
Paid licenses are available for $49/month (Basic), $249/month (Professional), or custom rates (Enterprise).
Both plans support unlimited users, but Professional comes with a long list of extra features including custom branding, more active projects, and more user controls.
Overall, Filestage roughly fits in with its competitors with respect to pricing and value for money.
9. Trello
Trello is a popular project management service that relies on cards and columns to organize various tasks.
Along with a conventional kanban view, Trello also offers other views such as timeline, table, calendar, dashboard, board, and even a unique map view.
Free and Standard users are limited to the kanban display, while Premium and Enterprise members can leverage all of Trello’s views.
Even if you stick with Trello’s free plan, you’ll be able to access unlimited file storage.
However, each individual file is restricted to 10 MB, so you may need to compress some files in order to store them on Trello as a free user.
There are also three different premium subscription tiers with different features and limitations:
Standard ($6 per user per month or $5 per user per month billed annually)
Premium ($12.50 per user per month or $10 per user per month billed annually)
Enterprise (starts at $17.50 per user per month billed annually, minimum 25 users)
While Standard comes with more than enough features for basic project management, Premium adds in some critical tools like priority support, Google single sign-on, and access to alternative views such as timeline and map.
Enterprise removes all limitations on workspaces and introduces some features that are designed for larger organizations.
10. ProofHub
Last but not least, ProofHub is an all-in-one project management and team collaboration software that brings all your projects, teamwork, and team communication to one place.Â
With ProofHub, you can streamline your workflow, bring everyone on the same page, and collaborate with teams effortlessly.
You can easily create tasks from the task dashboard with a simple quick add button, add all the details required to complete a task, create a custom workflow, and delegate tasks to the team members.Â
You can view all the tasks and track progress from a centralized task dashboard in multiple views, including Kanban, Table, Calendar, and Gantt. It makes it easy for you to plan resources, schedule tasks, and prioritize tasks.      Â
With ProofHub, your teams can communicate in real-time using a built-in chat. Team members can use @mentions to comment on tasks for requesting updates and sharing information.Â
Team members can easily share files with each other by directly attaching them to the tasks. Editors can review the files and share actionable feedback with comments and annotations.  Â
With advanced time tracking and reporting, you can track the time spent by each team member on tasks and create project reports to evaluate team and project performance.Â
ProofHub is a complete work management solution for teams of all sizes.Â
ProofHub has a simple pricing structure. It charges you a flat monthly fee for unlimited users.
This makes ProofHub highly suitable for small and medium-sized businesses.
ProofHub Essential plan costs $45 per month (when billed annually). You get all the core features, unlimited users, 15 GB storage, and up to 40 projects.Â
If you want unlimited projects and extra storage space, you can switch to the ProofHub Ultimate Control plan.
It costs $89 per month (when billed annually) for unlimited users and 100GB of storage.Â
Along with everything from the Essential plan, users get additional features such as custom roles, white labeling, workflows, IP Restrictions, and API Access.Â
You can try ProofHub free for 14 days with all the premium features.
Final Thoughts
As a creative professional, you have the opportunity to explore your own skills and pursue your own interests.
At the same time, you need to structure your workflow in order to make the most of your productive hours and maintain a healthy work-life balance.
While there are far too many project management apps to cover in one list, you can’t go wrong with any of the ten we’ve covered.
These services can help you with every element of your workflow and remove any inefficiencies in your existing practices.
If you’re looking for the perfect voice actor, you can post a project on our platform and manage its progress on your favorite project management tool 🙂
Did you like this article? Do you have another favorite project management tool? Let us know in the comments.
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